How Should An Overseas GAA Club Build A Kit Reorder File?

The first reorder field is intended use, not quantity. The GAA Official Guide Part 1 currently states that jerseys, shorts, stockings, tracksuits and kitbags worn or used for official matches, specified interviews, player walk-ups and photographs must be of Irish manufacture. It says the same requirement applies to replica playing gear. An overseas club should treat that rule as a sourcing gate and confirm how it applies to the exact competition, unit and product before asking any non-Irish factory to reproduce previous kit.

The 2026 GAA Codes define a GAA licensee as a provider approved under a licensing agreement to supply playing gear or equipment for official games or other approved merchandise. They also require the Association's corporate logo on jerseys worn in official matches and restrict supplier marks, sponsor branding and acceptance of playing gear. A club's possession of an old jersey, artwork PDF or purchase invoice is not evidence that a new supplier, product or reorder remains eligible.

Write one of three statuses at the top of the brief: official-match or replica gear requiring authority confirmation; approved merchandise with a named licensing route; or another training, leisure or private-label category whose use has been confirmed as permissible. Record who confirmed the status and when. If eligibility is unresolved, stop the factory brief at enquiry stage. Do not approve GAA marks, sponsor artwork or production until the relevant club, county, provincial or central authority has answered the question.

Evidence: Gaelic Athletic Association · Gaelic Athletic Association · Gaelic Athletic Association

Once the sourcing route is permitted, create a product identity that survives committee changes and staff turnover. Record the garment name, intended use, pattern revision, fabric reference, panel map, seam construction, collar and cuff construction, decoration method, label set and approved sample date. Photograph the reference garment flat and worn, but do not rely on photographs for measurements or colour matching.

Store the artwork master as editable vector files with a dated PDF proof. List every crest, sponsor mark, player number, name and supplier mark separately with its owner, approved version, placement dimensions and production method. The current GAA Codes require prior written County Committee approval for a club sponsorship agreement involving sponsor marks on playing gear and restrict how GAA and supplier branding may appear. A factory email cannot replace that authority.

Give colour a measurable or supplier-specific reference wherever possible. Keep the fabric-lot or swatch reference, print profile and physical approval together. Screen colour, a phone photograph and a verbal description such as club green are not stable reorder controls. When the approved fabric is unavailable or the decoration process changes, classify the job as a new sample revision rather than promising an exact repeat from appearance alone.

Evidence: Gaelic Athletic Association

ISO 8559-1:2017, reviewed and confirmed current by ISO in 2026, describes anthropometric definitions used to build clothing size and shape profiles. ISO 8559-2:2025 specifies primary and secondary dimension indicators for size designation using body measurements. Apply that distinction to a GAA reorder: player body data describes the wearer, while the finished-jersey or short table describes the product. Letter labels alone do not show either one.

Archive the club's measurement protocol with anatomical points, tape position, units and clothing state. Keep an anonymised player ID in the production allocation rather than sending membership records, addresses or dates of birth to the factory. The GAA Codes govern official player registration, but the manufacturing file needs only the minimum information required to allocate garments: player ID, relevant body dimensions, garment size, number, name if used and approval status.

ISO 8559-3:2018 describes methodology for body-measurement tables and intervals and explicitly separates those tables from garment dimensions. Preserve the body-to-size conversion used for the approved range, plus finished measurements for every ordered size. If a returning player has changed measurements or a new player sits near an interval boundary, remeasure and fit-check instead of copying the previous label.

Evidence: International Organization for Standardization · International Organization for Standardization · International Organization for Standardization · Gaelic Athletic Association

Create one row for every personalised garment. Use player ID, squad, garment type, size, playing number, printed name, sleeve or sponsor variant, quantity and approval status. Keep jerseys, shorts, training tops and leisure garments in separate size columns because a player may not use the same label across products. Mark spares, goalkeeper variants, shared loan kit and non-personalised stock explicitly.

Reconcile the sheet in three directions before release. First, every number and name must map to the intended player and artwork style. Second, the sum of player rows and spares must equal the purchase quantity for each garment. Third, the totals by size, variant and decoration must equal the quotation and packing plan. Use a locked revision number and name the club officer who released it.

The GAA's July 2026 World Games report recorded 115 teams from regions including Europe, New York, Australasia, Asia, the Middle East, the USA, South America and Africa. That international spread does not create one universal reorder method; it reinforces the need to keep squad, destination and variant data explicit. A club with players or officials in more than one city should decide whether the factory packs one consolidated shipment, named team bundles or separately addressed consignments before the quote is final.

Evidence: Gaelic Athletic Association

A true repeat order uses the same approved pattern, finished measurements, material construction, decoration process and artwork revision. Compare the new pre-production sample or retained reference against that record. Check garment measurements, colour under consistent viewing conditions, crest and sponsor geometry, number contrast, decoration position, label content and wash appearance. Record the result by characteristic instead of writing same as last order.

Separate unavoidable substitution from silent drift. If the fabric, trim, thread, transfer film or label stock changes, state the proposed replacement and which approval checks must be repeated. If the pattern grade changes in one size, do not assume the remaining size curve is unaffected. Give each material, artwork or pattern change a new revision and keep the previous record readable for comparison.

For any product carrying GAA, club or sponsor property, recheck current permission before approving the changed proof. The GAA official guide page showed 2026 versions of Part 1, Part 2 and the Codes when researched on 20 August 2026. A reorder file should therefore record the rules and approval versions checked on its own release date rather than treating an earlier season's approval as permanent.

Evidence: Gaelic Athletic Association · Gaelic Athletic Association

Write the packing unit before production: individual garment, player bundle, team bundle or retail-ready pack. State which labels or bag marks are required, how player IDs should appear, whether cartons are split by squad and what must be omitted for privacy. The carton plan should reconcile to the final size and quantity matrix and identify the destination contact without exposing unnecessary player data.

Record the delivery destination, required arrival date, preferred shipping mode for quotation, consignee details and any split-shipment rule. Do not ask a factory to infer customs, tax or import responsibility from the club's country. Confirm the commercial terms and destination documentation separately with the buyer and carrier. If multiple clubs consolidate an order, keep each club's artwork, allocation and packing totals independently auditable.

Archive the eligibility confirmation, authority approvals, editable artwork, PDF proof, colour and fabric references, pattern revision, finished-measurement tables, anonymised allocation, physical sample evidence, packing list and final order totals together. For a permitted non-official product category, send Olinc the intended use, quantities, sizes, artwork, sample reference, packing and destination for review. Do not ask Olinc to reproduce official GAA playing or replica gear where the current rules require a different approved manufacturing or licensing route.